Careers

Job Title: Human Resources Coordinator (Part-time) 

Department: Human Resources 

Reports to: Manager, Human Resources 

FLSA Status: Non-Exempt, Hourly

Shift: 20-25 hours/week, may include occasional nights and weekends

Broad Function:
Provide administrative support to the Human Resources Department, including office services.
 

Duties and Responsibilities:

• - Work with HR Manager to coordinate and execute the onboarding process as necessary for The Bushnell, Hartford Symphony Orchestra and Warner Theatre: 
  •      - Order name badges and business cards
  •      - Update phone lists and organizational charts
  •      - Process background checks with vendor
• - Process enrollments, changes and terminations for all benefit plans accurately and in a timely manner.
• - Coordinate leave programs and policies. Track activity pertaining to CT Paid Leave, FMLA, and COBRA.
• - Prepare COBRA letters for Warner Theatre using CT COBRA template.
• - Track Harassment Training completion for all venues and print completion certificates filing in personnel files.
• - Support various projects/assignments in collaboration with Bushnell staff.
• - Order and distribute annual Employment Law Posters for all venues.
• - Reconcile and process HR invoices in Beanworks.
• - Coordinate room reservations for staff using the Momentus system.
• - Handle service calls and monitor supply needs for the organization. Identify ways to minimize and control office supply costs. 
• - Consistently and continuously identify and implement AI tools and emerging technologies that streamline workflows, enhance individual productivity, improve data analysis, and increase the overall efficiency and impact of organizational operations.
• - Process daily mail.
• - Performs other duties as assigned.

Education, Experience, and Skills:

• - College degree with 2-3 years of related experience and/or similar experience/training preferred. Experience in HR administration preferred.
• - High level of technical competency including MS Word, Excel, and PowerPoint. Ability to learn new technology easily.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit and stand and may be required to visit other work areas. While performing the duties of this job, the employee is required to talk and/or listen. The employee must have the ability to maneuver around the facilities. The employee may be required to use computers, keyboards, telephones, and other office equipment. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. May be required to read a high volume of written materials and a computer screen. Must have the ability to coordinate several activities simultaneously. Is required to be able to handle stressful situations in a calm, professional manner. The employee may occasionally lift and/or move up to 30 lbs.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. During certain events, considerable movement around the facility, exposure to crowds and loud noise may be encountered.

Equal Employment Opportunity:
The Bushnell strives to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe that a diverse workforce, reflective of the communities we serve, helps us become a stronger community partner. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity.

General Information:

The above statements are intended to describe the general nature and level of work performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The Bushnell reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. The Bushnell may require an employee to perform duties outside his/her normal job description.

The Bushnell is a Not-For-Profit, Equal Opportunity Employer proud to serve Connecticut and its citizens.

Interested Parties:  Please submit cover letter and resume to jobs@bushnell.org

Job Title: Manager, Programming 

Department: Programming

Reports to: Senior Director, Programming

FLSA Status: Exempt, Salaried 

Hours: 37.5 hours per week, includes weekends and evenings 

Broad Function:
This position is responsible for the ongoing, successful management of the programming of events, production advance, event management and settlement of a portfolio of events.  
 

Duties and Responsibilities:

• - Work with Senior Director of Programming and Programming Manager to ensure successful planning and execution of events. 
• - Serve as the Programming Department’s central source for document flow: contracts, deal memos, riders, license agreements, contract amendments, addenda, and other important event documents are administered by this individual. 
• - Prepare and facilitate the routing, execution, and timely return of contracts for resident companies and local arts events, seeking input and approval from appropriate parties, including but not limited to finance, programs and front-of-house. 
• - Work in Momentus or other appropriate booking software to secure calendar holds for events. 
• - Respond to general inquiries regarding rentals of The Bushnell. 
• - Meet with local-arts clients to ensure successful event planning and management, and to serve as liaison between clients and other Bushnell departments, including box office, marketing, front-of-house and facilities sales. 
• - Assist with show advances, exchanging coordination details with artist representative(s). 
• - Coordinate the fulfillment of all administrative functions related to rental contracts/license agreements, internal event outlines and technical riders. 
• - Serve as an on-site event manager as assigned, which includes working some evenings and weekends. 
• - Coordinate event ticketing information with box office staff, creating seating maps as necessary. 
• - Create and update Excel spreadsheets, Word documents, and PowerPoint presentations as necessary. 
• - Create, organize, and file event folders – both hard copies and electronic versions. 
• - Assist with fulfillment of artist contract/rider requirements. 
• - Attend regular department meetings to ensure smooth and successful execution of events. 
• - Liaise with other departments to provide the most efficient and excellent support of client needs. 
• - Maintain excellent working relationships both internally with other departments and externally with clients and other stakeholders. 
• - Follow HIPAA & ADA guidelines/regulations while handling confidential information obtained from workers. 
• - Consistently and continuously identify and implement AI tools and emerging technologies that streamline workflows, enhance individual productivity, improve data analysis, and increase the overall efficiency and impact of organizational operations.
• - Successfully perform other duties as assigned. 

Education, Experience, and Skills:

• - College degree and at least four years of experience 
• - Prior working experience in theatrical production, concert production or event planning is preferred, but not required. 
• - Exceptional knowledge of Microsoft Excel and Word, as well as other computer applications 
• - Strong Communication Skills: Proficient in both written and verbal communication, with an ability to connect effectively with others. 
• - Effective Time Management: Skilled at prioritizing tasks and meeting deadlines even when juggling multiple responsibilities. 
• - Tech-Savvy: Highly efficient in navigating various computer programs. 
• - Collaborative Team Player: Works well with others and contributes positively to team dynamics. 
• - Community Ambassador: Projects a positive and polished image of The Bushnell to our community. 
• - Energetic and Innovative: A self-starter who brings high energy and fresh ideas to the table.  

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit and stand and may be required to visit other work areas. While performing the duties of this job, the employee is required to talk and/or listen. The employee must have the ability to maneuver around the facilities. The employee may be required to use computers, keyboards, telephones, and other office equipment. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. May be required to read a high volume of written materials and a computer screen. Must have the ability to coordinate several activities simultaneously. Is required to be able to handle stressful situations in a calm, professional manner. The employee may occasionally lift and/or move up to 30 lbs. and must be able to stand for up to 4 hours

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. During certain events, considerable movement around the facility, exposure to crowds and loud noise may be encountered.
 

Equal Employment Opportunity:
The Bushnell strives to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe that a diverse workforce, reflective of the communities we serve, helps us become a stronger community partner. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity.
 

General Information:
The above statements are intended to describe the general nature and level of work performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The Bushnell reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. The Bushnell may require an employee to perform duties outside his/her normal job description.
 

The Bushnell is a Not-For-Profit, Equal Opportunity Employer proud to serve Connecticut and its citizens.

Interested Parties:  Please submit cover letter and resume to jobs@bushnell.org